Some firms just provide the food, while others provide a fully-comprehensive service, from setting up to clearing away. Such companies will cost more, but you may want to consider them, for convenience: if the caterer does not take care of table set-up and tear-down, someone else will need to do it. Make sure these details are clarified and confirmed.

Discuss the menu, and decide what best suits your needs: some companies have set menus, while others will prepare whatever you want. The latter type of company is typically more expensive -- but not overly so. Be sure not to forget guests with special dietary needs, strong preferences, or those who suffer from food allergies; a good caterer will be aware of these possibilities.

What qualifications does the caterer have?

One of the best ways to ease your apprehension is to ask to meet with the catering team: you will be able to form an impression of the company from its employees. Do not be afraid to ask about their qualifications ... How long have they worked in the catering industry? How many wedding receptions have they handled in the past? What was the largest reception they catered for, and the smallest?

For some couples this is a non-issue, while others prefer to bring in an external company that is able to provide a greater selection of menu items at more competitive prices.

Some companies charge the caterers who provide service at their facility a flat fee, or percentage of sales fee, which means that your catering cost will be higher than at other locations. If a catering fee is charged, you may be better off looking for another location -- one that is 'fee free.' This would allow you to save money on your catering bill. It may be difficult, however, to find a reception venue that will agree to such an arrangement, since most make their money off the catering.

If you are unfamiliar with the caterer, always schedule a "tasting" to sample their culinary skills and take note of whether the food is attractively-presented or not. A caterer that is familiar with your chosen facility will know and understand what is required to efficiently service your guests. They will know the mechanics of the facility: this will decrease the possibility of mistakes, oversights, or duplications of service.

An additional benefit to hiring a caterer who is familiar with the facility is that they can advise you of other possible oversights or service duplications; this could end up saving you unnecessary expenses and headaches.

Caterers come and go; make sure they do not go with your deposit! Some catering companies end up folding within the first 12 to 18 months of business. Always ask for at least three references, and check them: many couples ask for references, but never follow up.

Some caterers have a standard uniform, while others leave something to be desired.

It is a great idea to view photographs of previous events and dishes (especially if the company is also providing your wedding cake,) so that you can see what the caterer is capable of when it comes to presentation. Good food presentation is as important as quality, and taste.

What ratio of servers to guests will the caterer be providing?

Service is an extremely important element when choosing your caterer. Be sure to inquire about the ratio of servers to guests. This ratio can vary depending on the type of reception you have -- seated dinner vs. buffet -- but a good starting point is to have one server for every 8-10 guests.